Procurement Card Guidelines

This program is designed to delegate the authority and capability to purchase low-value items directly to the person to whom it matters most - YOU, the user.

This card is for business purposes only and may not be used for personal transactions.

Each cardholder is responsible and accountable for their own Purchasing Card. The maximum single purchase limit is $999.99, including freight.

The maximum total dollar purchase per cycle (30 days) is $3,000. When making purchases with the card, the cardholder should advise the vendor of the tax-exempt status.

A cardholder making an unauthorized purchase will be held personally liable to reimburse the University for the purchase.

The department is responsible for maintaining a Purchasing Card Transaction Log. The log must be reconciled to the "Purchasing Card Statement" each billing cycle.

The purchasing card statements and logs, along with support documentation, should be maintained in the department in cost center and date order. This documentation must be kept for eight (8) years.

Purchases made using the Purchasing Card are subject to review by Internal Audit. Appropriateness of purchases and compliance with purchasing rule and regulations will be routinely reviewed.

Key program contacts include:

Purchasing - Mr. Brian Bochenek, Director, Extension 3822

Purchasing - Mr. Jerry Escobedo, HUB Coordinator, Extension 3821

Business Office - Extension 8202