Travel - Prospective University Employees

Prospective university employees are treated as state employees for the purpose of paying or reimbursing travel expenses.

The same travel rules and regulation that apply to university travelers apply to prospective university employees.

An Application for Official Travel Form must be submitted to the Purchasing Office prior to bringing a prospective employee on campus for an interview. The Account Manager must sign this form.

The Search Committee should delegate one person to be responsible for all travel arrangements. All travel arrangements are to be made through Shands Travel Group (546-6112 or 1-800-851-9371). An E-ticket should be ordered. State rates for car rental are to be used.

A prospective employee must pay the lodging expenses. Please note that the prospective employee is not exempt from hotel occupancy taxes. These taxes may be paid or reimbursed as an incidental expense. Hotel expense must not exceed $70.00.

For overnight stays the prospective employee will be reimbursed the per diem rate of $25.00.

For reimbursement, the prospective employee must sign the State of Texas Travel Voucher Form. All required receipts must be attached to the voucher. A check will be mailed to the prospective employee.