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Records Management
Is it Time to Destroy Your Documents??In an effort to be more efficient, beginning August 1, 2003, the Office of Records Management will review current retention schedules and will e-mail departments regarding what files have met their retention period and are ready to be destroyed. The “Authorization to Destroy and Disposition Forms” will be completed by Records Management personnel and forwarded to the departments along with the list of all files to be destroyed. If no response is received within one (1) week, the files will be destroyed. If the department wishes to keep the files they must inform the Records Management Office in writing. Any requests to keep records past their retention date must be approved by U.T. System. If there is litigation or if there are good reasons, system will grant such an extension. If your department has inventoried your documents, but have not submitted retention schedules, we ask that you do this as soon as possible. If you have any questions regarding the new procedures, please contact Yolanda Palmer at extension 3861. Thank you |
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