Annual Physical Inventory
Account Manager Procedures:
This memo highlights the procedures and responsibilities involved in
conducting the annual physical inventory of UTB/TSC assets. Account
Managers are ultimately responsible for safeguarding university assets.
They may designate a department inventory coordinator to assure that
equipment in their areas is properly maintained and controlled. Although
the Business Office conducts the annual physical inventory, the respective
departmental inventory coordinators are required to assist in locating the
assets assigned to their area(s).
Legislative Penalties:
The Chancellor of U.T. System has mandated this year's annual physical
inventory. New legislation, which became effective September 1, 2001,
requires that if more than 2% of the UTB's inventory is reported missing,
50% of the value of missing assets will be deducted from UTB/TSC state
appropriation. With this in mind, it is our goal to obtain an accurate and
verifiable inventory count.
Inventory Checklist:
The Business Office will notify the Accounts Managers of the time and
date the annual inventory for their area(s) will be conducted. Please feel
free to call Yolanda De La Riva, Accounting Supervisor in the Business Office, at
882-5926 with any questions or concerns regarding this scheduling.
Physical Inventory
Checklist
(PDF)
Inventory (MS Excel):
- Inventory Transfer Form
- Property Removal Request
- Request To Cannibalize Equipment
- Request To Remove Property From Campus
- Results of Annual Inventory Certification Report
- Tracking of Non-Capital Items
- Documentation for Disposal of Non-Inventoried Items- NEW!
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Brownsville, Texas 78520