Location: Tandy 109  |  Phone: (956) 882-8202  |  Fax: (956) 882-6514  |  E-Mail: ydelariva@hp.utbtsc.edu
    

BUSINESS AFFAIRS : BUSINESS OFFICE : PAYROLL : TIME CARD :  PART-TIME : PROCEDURES

  
PART-TIME EMPLOYEE
PROCEDURES TO FILL OUT A TIME CARD

These are the steps that should be followed to fill out an acceptable and complete time card. If any steps that apply to your time card are skipped or manipulated, your time card will not be accepted by the Payroll Office.
Remember, time cards for Part-Time employees have to be done on light blue cardboard paper.

1. ID #: Type your Employee or Student ID.
          
2. Name: Write your name as filled out on Human Resources file. Include your first name, middle initial and last name.
      
3. Department (Line Item) #: Write the 14 digit account number. This account number should be given to you by your designated supervisor or account manager.
       
4. Semi-Monthly Period: Select first or second monthly period for time card.
        
5. From, To: Select beginning and ending semi-monthly period date.
        
6. Week Beginning: Write the date of the week beginning for the pay period. 
      
7. Hours Worked: Enter number of hours worked during the week. Report to the nearest quarter hour (military time). 
      Example: 6.15 hrs = 6.25   6.30 hrs = 6.50  6.45hrs = 6.75
        
8. Total Regular Hours: Add hours worked weekly and record total not exceeding 40 hours.
   Report to the nearest quarter hour (military time)
      Example: 6.15 hrs = 6.25   6.30 hrs = 6.50  6.45hrs = 6.75
        
9. Total Overtime Hours: Report total number of overtime hours
   A. Overtime hours can only be reported by any Part-time temporary employee if the employee has worked over 40 hours in one week.
   B. Overtime hours must be approved by the Vice President for Business Affairs.
      
10. Regular Hours Worked: Add hours in step (8) and record total.
       
11. Overtime Hours to be paid: Add total hours in step (9) and record total.
       
12. Employee Signature: Sign your name and write date actually signed. 
    NOTICE TO EMPLOYEE: Your signature certifies that the time reported is true and correct to the best of your knowledge and work time and absence is in correspondence with University policy.
       
13. Supervisor Signature: Time Card must be signed by the appropriate account manager or designated supervisor.
    NOTICE TO SUPERVISOR: Remember that your signature certifies that time reported by the employee is true and correct to the best of your knowledge and that all work time and absence reported is in accordance with University policy.
        
14. Supervisor (Print Name): Please type name of supervisor along with extension number for contact purposes.

IMPORTANT: 
Please follow payroll schedule accordingly. Upon completion, and with all required signatures, they should be submitted by the due date to the Payroll Office.