Types of MOEs

Memorandum of Employment for Full-Time Employee
Used for hiring a full-time regular employee into a budgeted position with benefits. The position is budgeted, advertised, and a search committee/account manager is recommending hiring this person as a regular employee.

Memorandum of Employment for Faculty
Used for hiring full-time faculty into a budgeted position with benefits. The position must be budgeted, advertised, and a search committee recommends hiring this person as a full-time faculty. The job title and tenure status is dependent upon how the position was advertised.

Memorandum of Employment for Temporary Full/Part-Time Staff
Used to employ temporary staff on an as needed basis. Important points to remember when hiring a temporary is:

1. Job title should correspond with the description of duties
2. Hourly Rate should correspond to salary range as per UTB Pay Plan
3. Employee being considered should meet the minimum qualification as per the job description for that job title
4. If employed for 20 to 40 hours per week, the assignment is limited to 4 months with a break-in-service required, and
5. A temporary employee can only be employed for a maximum of 40 hours per week in one or various departments.

Memorandum of Employment for Faculty Overload/Part-Time Lecturer/Adjunct Faculty
Used to employ Part-Time Faculty (or we sometimes call Adjunct) for a specific semester; for regular full-time faculty with an overload for a specific semester, and/or a special assignment for a specific period and not a semester.

Change of Memorandum of Employment
Used to change a regular employee’s (staff/faculty) status from their present status. For example: to change funding source, to change present salary due to exceptional merit; to correct a title; to promote an employee, faculty on development leave, employees on leave of absence, etc.

It can also be used for temporary staff when changing the funding source only. To change title, salary, period of assignment, etc. a new MOE for Temporary FT/PT Staff is required if the change is not for the whole assignment of the current MOE.

To change or correct and MOE for Faculty Overload/PT Lecturer/Adjunct Faculty, you must send a copy of the current MOE marked “VOID” or “CANCEL” with your initials and date. A new MOE for Faculty Overload/PT Lecturer/Adjunct Faculty marked and highlighted “REVISED” must be submitted along with the voided or cancelled MOE.