THE UNIVERSITY OF TEXAS AT BROWNSVILLE AND
TEXAS SOUTHMOST COLLEGE

ATTACHMENT A

Interdepartmental Mail Handling Procedures after September 11, 2001

In order to reduce the amount of interdepartmental mail delivered by runner, the following forms will be accepted via fax machine:

Bookstore (Fax Number 956-882-6741)

Budget Office (Fax Number – 882-3865):

Budget Amendments
Request for Memberships
Requests for Computer Services for Colleague Access

Business Office ( Fax Number 882-6514 ):

Accounting Services Request Form
Purchase Voucher
Receiving Reports
Equipment Transfer Form
Central Stores Requests
IDT’s – Interdepartmental Transfers

Human Resources (Fax Number 882-7476):

College Workstudy Referral Forms
JAQ’s
Absence Reports
Incident Reports
Facilities Request Form for Benito Longoria room
Tuition Assistance Form
W-4’s
Change of Address
Termination Notice – Resignation letters should be delivered to Human Resources separately.
Change of MOE
MOE for Faculty
MOE for Full-time Personnel
MOE for Temporary/Part-time Personnel

Information Systems (Fax Number 882-6572):

Equipment Service Request Form
Request for Computer Services

Physical Plant (Fax Number 882-5922):

Request for Keys
Vehicle Request Forms
Workorders
Renovation Request Form

Purchasing Office (Fax Number – 882-6583):

On-Line Requisitions – Only if you have no attachments.  Requisitions with attached 
    vendor original invoices, contracts or receipts must be delivered in person.
Bid Specifications – May be faxed or emailed.
Account Authorization Forms – Fax to all departments indicated at bottom of form.
Independent Contractor Forms – Fax after all signatures are gathered.
Procurement Card Application
Travel Card Application

Travel (Fax Number - 882-7777):

Travel Applications
Airline Tickets – Departments are encouraged to use E-Tickets whenever possible.  
    Shands will fax directly to departments and copy purchasing.
Printing Services Request Forms – Only for stock items.  All other requests must be 
    accompanied by sample of item to be printed that must be attached to the request form.